LIS-S 685 Electronic Records Management
- Prerequisite(s): LIS-S 500, LIS-S 507
- Delivery: Online
- Semesters offered: Fall, Spring (Check the schedule to confirm.)
This course addresses major challenges facing the archival and records management professions in their quest to manage electronic records. Students study and evaluate the impact of automation on archival theory and practice, analyzing various models and strategies archivists have developed to manage electronic records. Topics include general examination of the document life cycle of organizational records: generation and control; information storage and retrieval systems; protection and disposition; retention regulations and practices. Discussion of how records management concepts and contexts differ from archives and library organization and retrieval systems. Application of general records management theory to all media.
Program Learning Goals Supported
Instructors map their courses to specific LIS Program Goals. Mapped program goals drive the design of each course and what students can expect to generally learn.
- Connect Core Values and Professional Ethics to Practice
- Facilitate Engagement in the Information Ecosystem
- Curate Collections for Designated Communities
- Lead and Manage Libraries, Archives and Other Information Organizations
- Organize and Represent Information
- Conduct Systematic Research to Inform Decisions
Instructors develop learning outcomes for their courses. Students can expect to be able to achieve the learning outcomes for a given course after successfully completing the course.
- Analyze, synthesize, and communicate information and knowledge in a variety of formats.
- Discover existing and potential problems in a records management environment and devise strategies to resolve.
- Assess and create systems for managing records and information.
- Develop a framework for the development and evaluation of records and information management (RIM) programs and activities in a variety of settings.
- Measure organizational variables influencing a records and information management (RIM) program, its implementation, and adoption.
- Distinguish issues and trends in the field of records and information management (RIM).
- Compare and interpret records and information management (RIM) interaction with related information management issues and disciplines.
- Unpack and delve into a specialized topic which requires identifying current events and demonstrating a need to have sound ethical procedures in the profession.
- Analyze information problems and develop solutions, drawing from a wide range of information technology tools and practices.
Instruction is in Canvas. Lessons are organized into Modules whose length may vary.
Module 1: Introduction
- Understand the basic definitions of "Records Management"
- Be able to define the Records Management profession
- Review the history of the "Records Management"
- Look at Records Management in the real world
Module 2: Basic Concepts
- Identify the value of a record
- Be able to acknowledge the benefits of records management
- Start to understand some of the basic definitions as applied to the concepts of records management
- Understand the life cycle of a record
- See what records management is like in an academic culture/environment (Rutgers University)
Module 3: Records Survey/Inventory
- Understanding analysis and appraisal of records
- Be able to understand survey methods
- Creation and population of a records survey form
Module 4: Records Retention
- Understand the function of a retention schedule
- How to develop the components of a schedule
- Realize that creating a retention schedule is a process
Module 5: Retention Legal Issues
- Recognize that there is a process for legal research
- Be able to identify laws/statutes and case law that will impact a records management program
- Realize how the legal value of information can influence your record keeping requirements
Module 6: Active Records and Vital Records Protection
- Understand management of active records
- Recognize that certain retrieval systems can be manual and/or automated
- Be able to implement certain taxonomies for active records
- Define and identify vital records within an organization
- Be able to recognize potential risks and recommend protection methods
- Help in implementing disaster planning and recovery
Module 7: Inactive Records and Records Storage Methods
- Understand the importance of record maintenance
- Identify means to control records
- Cover the records storage component of a records management program
- Process the end of the information life cycle
Module 8: Electronic Records I
- Be able to analyze electronic records/systems/tools.
- Apply Records and Information Management (RIM) principles and retention to e-records.
- Identify other types of e-records (email/web).
Module 9: Electronic Records II
- Continue to apply RIM principles to e-records.
- Identify best approaches to deal with social media posts.
- Define the significance record keeping systems design and implementation
Module 10: Electronic Records III
- Identify key considerations for developing a digital storage strategy at your organization.
- Understand, at a high level, the digital storage options that might be relevant for your use cases.
Module 11: Ethical Records Management
- Identify codes of conduct for RIM professionals
- Review of professional organizations and role they play regarding ethics
- Be aware of professional ethics in RIM and identify certain situations where poor judgment has led to legal ramifications.
Module 12: Records Management in Government Agencies
- Start comparing RIM in different cultures/settings
- Be able to recognize the need for records management in government
Module 13: Archives and Records Management
- Understand basic theoretical foundation and practical application of archival and manuscript administration.
- Recognize terminology of the archival profession.
- Comprehend major functions of the archival profession relating to collection development (appraisal, selection, and acquisition), technical services (physical and intellectual control, preservation) and public services (reference, instruction, public programs and outreach).
Module 14: Information Governance
- Definitions of information governance
- Familiarization with the industry standard IGRM model
- Professional development for information governance professionals
Module 15: Strategic Records Management
- How to define RIM and how it is practiced in an industrial enterprise environment.
Module 16: Records Management Profession
- Acknowledge records management professional education opportunities
- Be aware of job market/possibilities
- Identify Certification (CRM) benefits
Policies and Procedures
Please be aware of the following linked policies and procedures. Note that in individual courses instructors will have stipulations specific to their course.